Communications at Emmaus

If your ministry is trying to get the word out about a meeting or event for Emmaus/Queen of Angels, please follow these guidelines.

Banners:
- Schedule in advance through standard facility scheduling process.
Please submit your request through the standard facility scheduling process. It will be your responsibility to supply the banner, to post it on the approved date, and to take it down on the final date. We suggest 3'x8' size, 2-sided with grommets and very limited text, but you may provide whatever fits the posts that are in place. The banner posts are located on Lohmans Crossing. Note that the City of Lakeway requires that any street banners be advertising a specific event. If you need assistance finding a banner company, please let us know. 

Brochures/Flyers/Print Materials:
- Send document to communications@emmausparish.org.
All documents (for any kind of distribution), brochures, handouts, and any other print materials representing the parish must be sent in an editable format for approval prior to copying/printing or distributing. It is expected that documents you submit have gone through a thorough analysis on your end, making sure any dates and locations reflected in the handout are correct and already appearing on the parish calendar. Please submit at least three business days in advance of the date you wish to photocopy or distribute to allow adequate time for proofing and updating. Please note that there are no longer any display racks in the narthex. Please do not leave literature in the narthex; it will be discarded. 

Bulletin:
- Send article to communications@emmausparish.org by Friday, 12 noon.
Write a brief announcement that includes who, what, when, where, why about your meeting/event. Submit by 12 noon on Friday to appear in the following weekend’s bulletin. (For example, submission by 12 noon Friday, 9/21, will appear in the bulletin for Sunday, 9/30). Items will appear for a maximum of two weeks. We no longer accept separate bulletin inserts.

Emmaus Happenings Weekly Email:
- Send announcement to communications@emmausparish.org by Monday, 12 noon.
Write a brief announcement that includes who, what, when, where, why about your meeting/event and submit to communications@emmausparish.org. The Emmaus Happenings weekly email is intended to be an electronic newsletter of current events happening at the parish. In most cases, items should appear only one (1) week. Submission deadline is Monday at 12 noon for the Wednesday Happenings email.

Mass Announcements:
- Send announcement to communications@emmausparish.org by Wednesday, 12 noon.
Mass announcements may be requested for one (1) week only. You may submit 2-3 short sentences with the date you wish your announcement read at Mass. Deadline is Wednesday, 12 noon. Submissions will be reviewed and approved by the pastor prior to announcement at Mass. In most cases, parishioners will be encouraged to pick up a bulletin for the latest announcements.

Narthex Display Screens:
- Send request to communications@emmausparish.org by Monday, 12 noon.
A single slide may be requested to run a specific week in the narthex video display. Submit your request along with brief information – event name, date, contact – and a photo or graphic if you have a special one you’d like us to use by 12 noon on the preceding Monday.

Narthex/Coffee Bar Space:
- Use of the Narthex and Coffee Bars must be scheduled in advance through standard facility scheduling process.
These must be requested at least one week in advance. This applies to both Emmaus and Queen of Angels Chapel.

Photos:
If you or your group has photos of events that you’d like to share, you may email a few to communications@emmausparish.org along with a description. If you have more than a few, please place on a thumb drive and drop at the parish office. Parish staff should instead load photos to the X Drive/Communications/Pictures/YY.MM.DD Event Name and notify communications@emmausparish.org that the pictures are there. We may post selected photos in the bulletin, on Facebook or Instagram and upload albums to Emmaus’ Flickr photo site.

Pulpit Plea:
- Send request and synopsis to communications@emmausparish.org as early as possible and no later than Wednesday, 12 noon.
Individual goes to pulpit to give a maximum 2 minute announcement/plea after regular announcements at Mass. Your request must be in writing and submitted by Wednesday, 12 noon along with a brief synopsis of the message. In the interest of not interrupting the Mass, approval of pulpit pleas will be extremely limited; therefore, we encourage you to make your request as early as possible. Once submitted, the information will be given to the pastor who will review and advise as to whether the plea is approved. Upon approval, the presenter will be added to the announcement list for Emmaus/Queen of Angels. Anyone not listed on the distributed announcement list will not be allowed to make a Pulpit Plea.   

Emmaus Website and Social Media:
- Send any requested postings to communications@emmausparish.org.

Please note that www.emmausparish.org is the only authorized website for Emmaus Catholic Parish and its ministries, and the online listings shown below are the only additional authorized sites. Any other websites representing Emmaus Catholic Parish/Queen of Angels Chapel should not be set up, nor should email distributions be sent (see Email Protocol below). Thank you for your cooperation.

Miscellaneous Websites/Publications/Social Media:
- Send any requested postings to communications@emmausparish.org
Individuals must have prior approval from the pastor and the Communications Director before posting/submitting news and/or information about Emmaus or Queen of Angels Chapel to other publications, websites and social media. 

Please keep in mind that all information is subject to approval and editing by the pastor and the Communications Director. 

Emmaus Catholic Parish Online –
Website: www.emmausparish.org 
Facebook:  www.facebook.com/emmauscatholicparish
Twitter: www.twitter.com/emmausparish
Instagram: www.instagram/emmausparish
LinkedIn: www.linkedin.com/company/emmaus-catholic-parish
Emmaus Gala: www.biddingforgood.com/emmausgala

 Emmaus Email Protocol

Parish email should only be distributed through Flocknotes.

This includes distributions for:

• Full parish news - eNews, Pastor's e-Epistle, funeral announcements
• Faith Formation - Leaders and directors of each group/ministry are charged with promoting Flocknotes to their members so they may receive electronic notices.
• Ministry groups within the parish should only share information through their groups. This includes Music Ministries, Welcome Retreat Teams, Men of Emmaus, etc. Any other group email distributions are prohibited.
• 
  

Emails to individuals rather than a specified group may be sent, but if the email is going to multiple recipients, they must be blind-copied (BCC'd) so as to protect their email addresses.



Thank you for following these guidelines. If you have questions or require clarification, please email communications@emmausparish.org.